Privacy Policy for Gokhata Tracking

Effective Date: 9th April 2026

At Gokhata Tracking, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your information when you use our application to submit inspection data and travel expense claims.

By using our application, you agree to the collection and use of information in accordance with this policy.

  1. What Data We Collect

To provide our services and accurately process your travel expenses, we collect the following types of information:

  • Camera Access and Image Data: Our application requires explicit permission to access your device’s camera. We use this access strictly to allow you to capture and upload images of vehicle speedometers/odometers. These images are collected as proof of travel for expense claims.
  • Inspection and Submission Data: We collect the text and numerical data you submit through the app, including inspection details, travel logs, dates, times, and location data (if manually entered or required for the inspection record).
  • User Account Information: To link your submissions to your profile, we may collect basic identifying information such as your name, employee ID, and email address.
  1. How We Use Your Data

We use the data we collect exclusively for the operational needs of the business, specifically to:

  • Process Expense Claims: The images of the speedometer/odometer are used to verify the distance travelled so we can accurately process and reimburse your travel expenses.
  • Log Inspection Data: Submitted inspection details are recorded and stored for operational auditing, safety compliance, and internal record-keeping.
  • Provide Technical Support: To maintain the application and assist you if you encounter errors while submitting your data.

We do not use your camera in the background, and we do not capture or record any images or video other than the specific photos you manually take and submit within the app. We do not sell your personal data to third parties.

  1. How We Protect Your Data

We are committed to keeping your inspection data and personal information secure. We implement a variety of security measures to maintain the safety of your data:

  • Encryption: All data, including the images captured by your camera and the inspection forms you submit, are encrypted while in transit (using SSL/TLS protocols) and at rest on our secure servers.
  • Access Controls: Access to your submitted images and expense data is strictly limited to authorized personnel (e.g., your managers, HR, or the Finance/Payroll department) who need the information to process your claims.
  • Secure Infrastructure: We host our application and databases on secure, enterprise-grade cloud environments that are routinely monitored for vulnerabilities and unauthorized access.
  1. Data Retention

We retain your inspection data and speedometer images only for as long as is necessary to fulfill the purposes outlined in this policy, primarily for accounting, auditing, and tax compliance purposes. Once the retention period expires, your data is securely deleted or anonymized.

  1. Your Rights

Depending on your jurisdiction, you may have the right to request access to, correction of, or deletion of the personal data we hold about you. If you wish to exercise these rights, please contact your system administrator or use the contact information below.

  1. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your camera data, please contact us at:

  • Email: support@gokhata.com
  • Phone: +91 84207 41278
  • Mailing Address: 62, Sai Baba Temple Road, Marathalli, Bangalore – 560037

*** Tips for using this template:

  • Replace the placeholders: Make sure to swap out all the text in [brackets] with your actual company details.
  • App Store Review: If you are submitting this app to the Google Play Store or Apple App Store, ensure the URL where you host this text is publicly accessible (no login required to view the privacy policy).
  • In-App Disclosure: Alongside this policy, ensure your app has a pop-up prompt right before asking for camera access that says something like: “We need camera access to take a picture of your speedometer for your travel expense claim.”